Most instructors didn’t open a school to manage spreadsheets.
They opened it to teach.

DojoTracker quietly handles attendance, payments, and student follow-ups—so your time goes back where it belongs: on the mat.

Used in real classes every day
Built by an instructor, not software companies
Set up during a single class break

The small things that quietly cost schools the most

None of these feel like a big deal in the moment. But over weeks and months, they add up.

📊

Missed payments you don’t notice

Not because you’re careless—because you’re busy teaching. Small misses compound into thousands over a year.

⏰

Admin that creeps into your evenings

A few minutes here, a few minutes there… until it’s hours every week you didn’t plan to give up.

😓

Students who fade out quietly

Most don’t quit—they just stop showing up. And without a system, it’s hard to catch in time.

It doesn’t change how you teach. It just removes what gets in the way.

DojoTracker fits into how classes already run. No overhaul. No learning curve. Just a few small changes that make everything easier:

  • Take attendance in seconds—without breaking class flow
  • Payments tracked automatically (no chasing, no guessing)
  • Quiet alerts when a student might be slipping
  • Access your data anywhere, anytime
  • Use your phone or touchpad mat-side or the desktop computer
  • Less admin after class—more time back at home

What Instructors Tell Us

Based on real feedback during development:

Hours of weekly admin time recovered — time that goes back to teaching and family
Missed payments surfaced within the first week of use
At-risk students identified early — before they quietly stop coming

Designed for how classes actually run

No extra steps. No complicated setup. Just what you need—when you need it.

📱

Attendance that takes seconds, not focus

Mark students in without stopping the class or passing around a clipboard.

💰

Payments that don’t need chasing

Everything tracked automatically, with reminders sent before it becomes awkward.

📊

Catch drop-offs early

See who hasn’t been showing up—before they’re gone for good.

🎯

Progress you don’t have to remember

You always know where a student stands without digging through notes.

📧

Messages that don't need your time

One-tap receipts and reminders from any student card. Pro and Elite handle the follow-up so you don't have to.

📥

Your records, ready when you need them

When it’s time for taxes or reporting, everything’s already organized.

Works on all your devices

DojoTracker runs on any browser — Windows, Mac, Linux, iOS, or Android. Install it as a standalone app on desktop (taskbar or dock) or mobile (home screen) for instant access from any device.

Install button works in Chrome, Edge, Brave, and Opera. Firefox and Safari users can still access DojoTracker normally in their browser.

Built in a real school. Tested in real classes.

DojoTracker was developed by a working martial arts instructor — not a software company guessing what you need.

Attendance and payments used to take time after every class. With DojoTracker, it happens during the water break — or not at all, because the alerts find the problems before they become problems.
🥋

Solo Instructor

Teaching at a public park, 3 days a week

The at-risk alerts caught students who were quietly drifting away. Without a system, you don't notice until they've already stopped coming — by then it's too late to reach out naturally.
🥋

Instructor, 15+ years teaching

Mixed class sizes, multiple locations

Nothing about how I run class changed. DojoTracker just quietly handled the administrative side — and the hours I used to spend on that went back to where they belong.
🥋

Traditional Martial Arts Instructor

30+ years teaching, home and park locations

Start using it. Decide later.

Most instructors don’t compare plans—they just want something that works in their next class.

Most Instructors Start Here
DojoTracker
Free — Pro from $35/month

No setup. No learning curve. Just open it and use it during class.

  • Track attendance in seconds — without breaking class flow
  • Know exactly who’s paid and who hasn’t, at a glance
  • Payment reminder emails with a personal message — sent when you choose
  • At-risk alerts catch students slipping away before they’re gone
  • Email receipts sent the moment payment is recorded
  • Rank test records — scores, notes, and retest dates
  • Edit and delete historical records — mistakes get fixed, not buried
  • Export attendance and payments to CSV anytime
  • Works on your phone mat-side or desktop after class
  • Contact any student directly — one tap from their card
  • Broadcast class schedule changes to a group in seconds
  • Your school logo and colours on every student email
  • Birthday recognition — automatic annual message to each student
  • Full change history per student record

No setup call needed. Most instructors are up and running in minutes.


Or
No setup call needed. Just open it and use it in your next class.

🔒 We will never spam you, rent, sell, lend, or share your personal information with anyone — ever.

Try it during your next class.

That’s how most instructors start—no planning, no setup day. Just open it up and use it.

Plan Comparison

Feature Basic Pro Elite
Pricing
Monthly priceFree$35/mo$65/mo
Annual priceFree$350/yr$650/yr
Student Management
Add, edit, and delete students✓✓✓
Student contact info (email, phone, address, birthdate)✓✓✓
Live name search across full roster✓✓✓
Inline payment and attendance signal badges on every card✓✓✓
Program templates — pre-set tuition and schedule for quick enrollment—✓✓
Suspend and reactivate students with notes—✓✓
Archive students — keep records without active roster clutter—✓✓
Student notes log — private per-student notes with timestamps—✓✓
Attendance
Mark attendance for any date — back-dating supported✓✓✓
View full attendance history per student✓✓✓
Hourly billing with time-increment tracking—✓✓
Edit historical attendance records—✓✓
Delete historical attendance records—✓✓
Export attendance data to CSV—✓✓
Class schedule builder with per-class capacity tracking——✓
Payments & Billing
Per-class and monthly billing✓✓✓
View full payment history per student✓✓✓
Payment categories (tuition, testing, equipment, apparel, seminar, etc.)✓✓✓
Filter payment history by category—✓✓
Automatic email receipts on every payment—✓✓
Payment reminder emails with personal message—✓✓
Fee waivers with reason tracking—✓✓
Edit historical payment records—✓✓
Delete historical payment records—✓✓
Export payment data to CSV—✓✓
Alerts & At-Risk Tracking
Alert cards — uncollected tuition and inactive students✓✓✓
Alert cards — at-risk students—✓✓
At-risk student ledger — three severity tiers—✓✓
Re-engagement emails for absent or at-risk students (manual, one tap)—✓✓
Rank Tracking
Record rank tests and results—✓✓
Test scores, training notes, fail reasons—✓✓
Retest date scheduling—✓✓
Student Communication
Contact picker — message any student in one tap—✓✓
Broadcast messaging — notify a class or group about schedule changes—✓✓
Custom email branding (your logo and colour)—✓✓
Audit log — full change history per student—✓✓
Dashboard & Reporting
Collected this month stat✓✓✓
Students in class today (tap to see who)✓✓✓
Outstanding balance, owed, and credit stats—✓✓
Business Intelligence
Monthly revenue trend chart (6 months)——✓
Student retention rate (month over month)——✓
Average revenue per active student——✓
Payment collection rate——✓
At-risk trend vs. prior month——✓
Automated Workflows
Scheduled monthly payment reminders——✓
Auto at-risk escalation emails——✓
🎂 Birthday recognition emails (annual, automatic)—✓✓
Re-engagement drip sequences for absent students——✓
Advanced IF-THEN automation rules——✓
Events Module
Create and manage events (seminars, testing, workshops)——✓
Attendee list — registered students + external walk-ins——✓
Per-attendee payment tracking——✓
Post-event follow-up email (thank-you, feedback, re-invite)——✓
Student Portal
Secure read-only student portal link——✓
Choose what to share (attendance, payments, rank)——✓
Expiring link — revoke at any time——✓
Account & Access
Personal and school profile settings✓✓✓
Configurable session timeout (15 min – 2 hrs)✓✓✓
Download your own data (GDPR / CCPA)✓✓✓
Multiple locations with addresses——✓
Multiple martial arts styles and systems✓✓✓
Sub-account for assistant or co-instructor——✓